06:00:17 #startmeeting 06:00:17 Meeting started Wed Jun 29 06:00:17 2011 UTC. The chair is kmkale. Information about MeetBot at http://wiki.debian.org/MeetBot. 06:00:17 Useful Commands: #action #agreed #help #info #idea #link #topic. 06:00:30 #topic Agenda 06:00:33 http://wiki.koha-community.org/wiki/KohaCon11_Volunteers#Next_Meeting_:_Wednesday_June_29_6.00_UTC 06:00:41 #introductions 06:00:47 #topic introductions 06:01:32 hello 06:01:42 hi kmkale, I'm here now 06:01:48 hi Bob 06:01:58 seems you and I are the only ones :( 06:02:18 :( 06:03:00 Hmmm.. who are we expecting? 06:03:29 * Oak offers kmkale one cookie 06:04:01 Hi Oak. Have we met? 06:04:23 i have not met anyone from here :| 06:04:34 but, Hi BobB :) 06:04:41 where are you form? 06:04:48 Ah, then you must come to KohaCon11 in Thane, India! 06:05:07 rangi, jronson, amitgupta, Thomas Dukleth, MJ Ray, paul 06:05:13 I'm in Sydney Australia. You? 06:05:16 have indicated they might be present 06:05:20 Islamabad, Pakistan. 06:05:25 :) 06:05:25 kmkale: rangi might still be travelling 06:05:32 ok 06:05:55 Lets see if they answer that prompt... 06:06:00 lets wait for a few minutes else call it off 06:06:55 For the record, can we confirm the dates? The conference proper is from 31 October to 2 Nov. Correct? 06:07:01 Then a day off? 06:07:08 Correct BobB 06:07:15 Then the hackfest from 4 Nov? 06:07:17 then a hackfest 06:08:28 What are the dates for the hackfest? 06:09:05 4, 5, may be 6 and if people want to stay I have classrooms available for the next full week 06:09:06 hello 06:09:06 bonjour, alex_a 06:09:43 OK, thanks. We have to book our travel. 06:10:00 Have any hotel arrangements been made? 06:10:15 yes please do. Let me know if you need any accommodation assistance 06:10:51 http://kohacon11.vpmthane.org/ocs/index.php/k/k11/schedConf/accommodation 06:11:03 BobB: ^^ 06:11:13 Great, I'll look at that later. Thanks. 06:11:56 hi all. Sorry I'm late. 06:12:06 Good morning slef 06:12:22 Hi slef, good afternoon too. 06:13:26 Are Oak, cait, alex_a or wahauni here for the meeting? 06:13:39 wahanui is a bot BobB 06:13:40 ..or just hanging out? 06:14:08 Cool. Probably won't contribute too much to the discussion then? 06:14:17 nope 06:14:26 me hanging. will keep quiet though. please proceed. 06:14:28 #info MJ Ray, worker-member of http://www.software.coop 06:14:47 ok so its kmkale BobB slef present 06:14:54 with Oak and cait hanging 06:15:06 so shall we have a meeting or cancel? 06:15:09 Is that a quorum? 06:15:13 hardly 06:15:29 kmkale, do you have anything you need urgently resolved? 06:15:56 nope 06:16:11 Then when is the next community meeting? 06:16:21 hello world, sorry to be a little bit late (problem to connect the internet from the hotel...) 06:16:35 hi paul_p 06:16:44 ok now we have 4 members :) 06:16:55 I guess thats good enough 06:16:57 ? 06:16:57 bonjour paul_p 06:17:07 BobB: a meeting ? 06:17:07 a meeting is 14 June 2011 1800 UTC+0 06:17:43 Agenda for today is at http://wiki.koha-community.org/wiki/KohaCon11_Volunteers#Next_Meeting_:_Wednesday_June_29_6.00_UTC 06:17:50 Thanks w_bot. But we've missed it! 06:18:06 OK, June 29 06:18:28 paul_p slef BobB shall we have this meeting today or have it as part of text general irc meeting on July 6th? 06:18:37 *next 06:18:42 wahanui: forget a meeting 06:18:42 slef: I forgot meeting 06:18:42 What if we make KohaCon11 a priority agenda item for that meeting? We might get more there? 06:19:05 not sure we can if people are not interested :( 06:19:13 I think we're here so we could/should have our meeting 06:19:15 I think you'll get more there, but personally my attendance is uncertain. 06:19:18 (now) 06:19:41 July 6th my attendance is not sure 06:20:03 ok, so meeting now, definetly ;-) 06:20:05 Well, this is an important community event. The community has to be prepared to deal with it, if its listed for discussion. No? 06:20:23 ok 06:20:29 I think we're here so we could/should have our meeting and flag up anything we would like to also ask the general irc meeting on July 6th, so even if kmkale is not there, it can be asked. 06:20:32 lets move on with the agenda then 06:20:41 sleff++ 06:20:45 Agreed 06:21:04 agreed 06:21:23 #topic We need to get an idea about who / how many are coming for the Kohacon11 06:21:50 How many have registered? 06:21:57 (note I must leave in 40mn, i've a training this week. Now i'm having breakfast with my laptop... eating french croissant near my keyboard...) 06:22:12 I guess kmkale BobB paul_p are certainties ;) 06:22:19 avec cafe, j'espere 06:22:41 BobB: about 130+ 06:22:46 Bobb: nope, with chocolate, i don't like coffee. 06:22:48 Irma and I have not registered yet. But we are coming. Will register this weekend. 06:23:15 paul_p, that's allowed. 06:23:21 do I have registred ? not sure. but i'm coming 06:23:27 130 registered already? Cool 06:23:38 130 is a good number, already 06:23:55 That's bigger than Wellington and probably Plano too 06:24:03 So biggest KohaCon yet! 06:24:08 kmkale: how many from india, and how many from foreign countries ? 06:24:23 Hope so. I was hoping for many more :( 06:24:50 http://kohacon11.vpmthane.org/ocs/index.php/k/k11/schedConf/registration see the countrywise graph 06:24:53 kmkale: it's in 6 months ! many will register in september I think 06:25:18 and maybe we should/could communicate a little bit more on the koha mailing lists, ... 06:25:26 #link http://kohacon11.vpmthane.org/ocs/index.php/k/k11/schedConf/registration 06:25:41 #idea communicate more on mailing lists 06:25:51 agreed will start doing so 06:26:23 which country is NG ? 06:26:23 NiGeria ? 06:26:27 yes 06:27:10 ok. A few people have asked us for formal invitation letters for obtaining visa 06:27:18 so, you can remove 20 attendees. I suspect most of them won't have the money to travel. In previous conferences, we had many registrations from Africa, then came the question "can you sponsor my travel"... 06:27:20 if anyone needs those please let me know 06:27:45 I think we may get a feww ppl from NG or Africa, but not 21 ! 06:27:49 Visa's were a problem in Wellington. Not for NZ so much, but for people wanting to transit Australia. 06:27:50 paul_p: 2 from NG have requested invitation letters. So those 2 look certain 06:28:39 well, no one from France, so i haven't registered yet ;-) 06:28:51 I am traveling to Kenya next week so will speak about the conference to the library people there :) 06:28:55 #idea: warn people to arrange their visas early 06:29:14 kmkale +1 06:29:15 BobB: yes. getting visa sorted out early is a good idea 06:29:41 ok shall we move on to the next item on the agenda? 06:30:30 yes 06:30:32 OK, i've registered now 06:30:32 #topic We need more papers / presentations 06:30:48 slef: are you coming? 06:31:20 lets discuss 2a also with this topic 06:31:26 #idea Since we don't have many papers and there are abstracts waiting to be reviewed for very long, I propose we abolish reviews and accept the abstracts and papers without any review system. 06:31:36 kmkale: not unless we get more clients, or people use http://www.software.coop/info/give/ a lot more. 06:33:03 slef: would you like to make a remote presentation if you absolutely cant make it? I think people would like to know about how software.coop works. Its a novelty here 06:33:26 I think there should be some review. 06:34:10 I could help with that, but not until August, realistically 06:34:20 kmkale: One of us would, if you think it would be liked. I bought a camera which can be used as a webcam last week, but I have not yet used it as that, so I cannot help with technical requirements yet. 06:34:31 I think there should be at least a small review, to eliminate out of topic propositions 06:34:45 I have assigned reviewers from people who had registered for the job. But the reviewers have not responded to the review requests or reminders about it 06:35:09 so may be you guys can take this pointb up in the general meeting? 06:35:21 kmkale: have I been assigned to review some? 06:35:23 that we need reviewers to look at the abstracts? 06:36:07 for example, what does "information literacy and lbrary and information science" contains ? 06:36:12 slef: you have full admin rights remember? You can self assign if you are interested in any topic 06:36:19 sounds very vague to me... 06:36:36 paul_p: needs abstract to know. 06:36:44 paul_p: that has been reviewed by Space_Librarian and an updated abstract has been called for 06:36:50 kmkale: I know, but I am unsure if I should do so. 06:37:04 slef: please do if you have the time and inclination 06:37:15 slef & kmkale : right 06:37:27 kmkale: i've registered as "tipaul". Could you give me permission to review pls ? 06:37:35 yes paul_p sure 06:38:07 ok 06:38:19 I'm happy to make a presentation, but I'm struggling to find the right topic. 06:38:58 An update on my governance paper from Wellington might not be right for the audience 06:39:45 as we have more than 1 room, i've suggested kmkale to have one dedicated to "koha demo". With one session=one module (acquisition / circulating / ...) 06:40:42 yes paul_p but the conference venue is in a self contained building ghousing the hall and canteen 06:40:56 if we need another room / hall it will have to be a separate building 06:41:10 is that ok? 06:41:22 How far away? 06:41:23 for hackfest I can get adjoining classrooms 06:41:31 BobB: about 50 feet 06:42:04 Well that's not far 06:42:08 so it's nothing (except you must count 15mn between each session to change room/building 06:42:24 yes. We can have boards declaring way to conference and way to demo etc 06:42:53 kmkale: for the main conference, don't we have 4 rooms already ? /me remember reading or speaking of this previously... 06:43:54 paul_p: yes if needed. The main hall can accomodate about 250 06:44:06 if we exceed that we can get more halls 06:44:17 but all halls are in separate buildings on the campus 06:44:42 alll halls are interconnected with polycom 2 way video conferencing uints 06:45:08 kmkale: I think it could be usefull to have more than 1 course at a given time. "i'm not interested in Koha circulation module, OK, I go to 'how to migrate from ILS-XXX to Koha' " 06:45:46 paul_p: I agree but we dont have enough presenters to fill one hall for three days. if we split the conference will be over in a day 06:45:47 :( 06:45:55 (of course, this is possible only if we have enough papers ;-) ) 06:46:24 Then we go to Agra? :) 06:46:32 kmkale: don't be too anxious : many more ppl will register and more ppl will propose topics. 06:46:54 I request you to take this up in the next general meeting and put out a call or papers and for people to attend 06:47:01 we're 6 months ahead from the conference, and geeks don't like to plan too early... 06:47:09 Yes, but we should also set a timeframe. 06:47:17 paul_p: I will ne in Kenya next week. But once I am back 06:47:17 kmkale: yep, we will. 06:47:24 ..for papers at least 06:47:29 I plan to send out reminders about the call for papers etc 06:47:56 kmkale++ 06:48:20 paul_p: I have enrolled you as a riviewer 06:48:55 I think until there is a draft program, many people won't get motivated to register and make their plans 06:48:56 Shall we move on to 3) Start working on conference schedule as per papers / abstracts already submitted or committed that it will be done ? 06:49:13 ok that brings us to 3 nicely :) 06:49:21 #topic Start working on conference schedule as per papers / abstracts already submitted or committed that it will be done 06:49:41 Joann has graciously agreed to do the keynote :) 06:50:08 and we have 6 or 7 papers, so shal we start a draft of the program? 06:50:15 or is it too early? 06:50:26 I agree with bobb. we should start a draft program 06:50:30 if they're different topics, we could 06:50:37 slef: they are 06:50:51 that will motivate ppl to register and submit papers. 06:51:06 Before the keynote, will there be some sort of official welcome? 06:51:12 BobB: yes 06:52:00 Cool. Even people from India may not have been to Maharastra before, so some sort of 'welcome to country' would be a nice touch. 06:52:04 any ideas about how the program should be arranged? Or should I go ahead and make a draft based on past discussions and papers and send it out on the lists as draft? 06:53:11 there *WILL* be some speeches by VPM people at the start for welcome and introductions and also at the end for thanks giving etc I guess 06:53:39 we are planning a cultural event on one evening 06:53:44 I think there should be a part dedicated to Koha itself (history / features / future), a part dedicated to technical things, and a part dedicated to OpenSource in general (integrating Koha with other OSS) 06:53:52 and if we get sponsors a conference dinner 06:53:55 1. Welcome to Thane 2. Welcome to KohaCon11 3. Keynote 06:54:06 Cultural event ++ 06:54:12 BobB: yes 06:54:48 paul_p: s/OSS/FOSS 06:54:58 * paul_p must leave in less than 10mn 06:55:08 4. Morning break. 5. First paper. 6. Second paper. 7. Lunch 06:55:15 3 a ) If some people would like to make a remote presentation I need to know what facilities will be required on our side 06:55:23 (I like lunch) 06:55:25 ok, I'm sure this is old news. 3 days - how many sessions each day? 06:55:27 :) 06:55:43 didn't we say 4 or 6 ? 06:55:44 slef: three 06:55:51 morning noon and post tea break 06:55:58 two papers per session 06:56:18 start and end times for each? 06:56:29 OK, 6 papers per day then. ageed 06:56:29 Do all presentations need to be one hour? 06:56:36 morning 9.30 am 06:56:47 post lunch 1.30 pm 06:56:59 yeah, one at a time, please 06:57:00 post tea 3.00 pm ??? 06:57:05 morning 9.30- when? 06:57:17 11? 06:57:17 11 is totally tolerable 06:57:26 wahanui: botsnack 06:57:26 :) 06:57:46 slef: are you porposing that we start the morning sessions at 11am? 06:57:51 *proposing 06:57:57 no, end the first session at 11 06:58:07 for coffee break 06:58:10 we can if we start at 9.00 06:58:15 or tea, I guess, in India 06:58:20 yup 06:58:35 ok how about this 06:58:35 i guess this is a lost case 06:58:43 start at 10 have one paper 06:59:12 then a short session 11.15-12.15, then 13.30-14.30, then 15.00-16.30? 06:59:13 starting at 10 is late according to me (but it depends on indian usual hours) 06:59:13 break for tea start again at 11.30 have one more paper break at 12.30 06:59:26 break for lunch 12.30 to 1.30 06:59:35 1.30 to 2.30 one more paper 06:59:53 2.30 to 2.45 tea break? 07:00:08 then two papers on the trot from 2.45 to 4.45 07:00:14 how does that sound? 07:00:19 hi 07:00:19 niihau, clrh 07:00:53 Its time for paul_p to go, and I must soon also 07:01:00 VPM usually starts at 9.00 07:01:07 so that's 10-11.15, 11.30-12.30, 13.30-14.30, 14.45-16.45 07:01:22 Then we shouldn't start later than 9.30 in my opinion 07:01:29 sounds OK, except for the starting time. 07:01:47 I think 9:30 is better too. 07:01:48 yeah, I'd put the 2h slot first, making it 9.15-11.15, with a longer tea break in afternoon 07:02:04 and havin 1hour 1/2 for the lunch break 07:02:08 slef: I agree for the two hour slot early morning 07:02:10 people are fresh 07:02:13 for a large audience, just 1 hour for the lunch break won't be enough 07:02:27 9.15-11.15, 11.30-12.30, 14.00-15.00, 15.30-16.30? 07:02:42 slef++ 07:02:51 this is for 31st, 1st and 2nd? 07:02:57 you discuss 5mn with the speaker, you find your colleague/friend, you head for a restaurant... it's already too late ! 07:02:58 slef: yes 07:02:59 slef++ 07:03:08 ok, I'm creating the schedule time blocks 07:03:26 so we need 18 papers 07:03:29 atleast 07:04:07 #topic accommodation assistance if required 07:04:09 http://kohacon11.vpmthane.org/ocs/index.php/k/k11/schedConf/accommodation 07:04:21 also let me know if anyone need invitation letters etc for visa 07:04:37 #link http://kohacon11.vpmthane.org/ocs/index.php/k/k11/schedConf/accommodation 07:05:35 guys thats it from my side. Any questions? 07:05:53 only what we need to ask next general meeting? 07:06:04 Well, given we almost cancelled, we've had a productive meeting, i think 07:06:08 we need papers and riviewers 07:06:20 and registrations! 07:06:27 slef: we need paper submission and reviewers 07:06:28 yep them too :) 07:06:41 so if you could drive that in the next general meeting 07:06:58 I will be most grateful :) 07:07:14 We'll try to whip up some enthusiasm at the next general meeting 07:07:14 shall we close? 07:07:29 Then we should meet a week after that? 07:07:42 public schedule is still blank, but admins can see http://kohacon11.vpmthane.org/ocs/index.php/k/k11/manager/timeBlocks now 07:08:03 good work slef :) 07:08:08 slef++ 07:08:15 slef + 07:08:35 BobB: yes, a short meeting to see what effect trying to whip up has had, and decide what to do next about that? 07:08:50 +1 07:09:01 are we missing one block on 1st? 07:09:02 slef++, but i not admin yet, so can't see... 07:09:14 kmkale: hrm, possible. I'll go fix 07:09:25 slef++, but i'm not admin yet, so can't see... 07:09:25 ok time and dat for that meeting? 07:09:43 paul_p: would you like admin rights? 07:09:48 ok, it's really time to leave for me. Or i'll be late at my training ! 07:09:55 bye paul_p 07:09:56 kmkale: yep. 07:10:01 ok will do 07:10:06 (it could be usefull I think) 07:10:07 bye paul_p 07:10:12 thanks Paul, cheers 07:10:20 ok time and date for that meeting? 07:10:32 or a doodle poll again? 07:10:43 General meeting is when? 07:10:59 kmkale: is this the opening keynote? Joann Ransom, Save the time of the reader 07:11:06 kmkale, doodle pool I think. 07:11:08 BobB: 6 july, 18 UTC I think. 07:11:12 * paul_p leave now. 07:11:25 slef: yes 07:11:44 unless she chooses a different topic for the keynote and does this topis as a sseparate presentation 07:11:53 kmkale: ok if I accept it and schedule it to the first block for now? 07:12:01 yes slef 07:12:14 The following week is moving about, for me. So Doodle poll, I think. But that week. 07:12:26 slef: i guess it should be 2nd lecture of first morning 07:12:33 http://kohacon11.vpmthane.org/ocs/index.php/k/k11/trackDirector/submissions/submissionsAccepted just gave me 404 not found :-/ 07:12:37 the first hour will be welcome and intros etc i guess 07:13:12 slef: none have been accepted yet as even Jo has not submitted a full paper 07:13:16 just an abstract 07:13:34 still, 404 is a bit of an odd reply 07:13:42 which has been approved so she has to submit a paper which once approved will come under submissions accepted 07:14:13 slef: will take a look at it 07:14:40 I too have to go now. OK? 07:14:51 #action kmkale to poll for next meeting 07:15:06 bye BobB 07:15:17 ok so end meeting?> 07:15:28 yep, we have lost all people 07:15:31 kmkale: bye and thanks - good meeting! 07:15:38 cheers slef 07:15:47 #endmeeting