10:04:16 #startmeeting 10:04:16 Meeting started Wed Jul 6 10:04:16 2011 UTC. The chair is Brooke. Information about MeetBot at http://wiki.debian.org/MeetBot. 10:04:16 Useful Commands: #action #agreed #help #info #idea #link #topic. 10:04:34 Haere Mae, Haere Mae, Welcome to the Koha Community Meeting! 10:04:44 #topic Introductions 10:04:52 #info Katrin Fischer, BSZ Germany 10:04:53 please state who ye be with a #info tag 10:05:04 Joann Ransom HLT, NZ 10:05:05 #info Thomas Dukleth, Agogme, New York City 10:05:08 #info Jane Wagner, LibLime/PTFS 10:05:24 #info Chris Cormack, Catalyst IT, RM 3.6 10:05:58 #info 10:06:13 #info Joann Ransom, HLT, NZ 10:06:43 (Connor is my son - observing how koha irc meetings work) 10:07:13 #info Magnus Enger, Libriotech, Norway 10:08:42 speak now or forever lurk in peace. 10:09:51 #topic Roadmap to 3.2 10:09:58 no hdl 10:10:10 thats chris_n anyway 10:10:20 ta 10:10:32 #info Henri-Damien LAURENT 10:10:37 not movin' at this hour anyway, yes? 10:10:41 nope 10:11:34 anything burning to discuss about 3.2? 10:11:42 nope 10:11:50 well that was simple :) 10:12:07 #topic Roadmap to 3.4 10:12:19 Chris :D 10:12:24 thats chris_n too 10:12:35 nuffin to say? 10:12:48 not my baby anymore 10:13:44 0/ 10:14:06 anything at all on 3.4, other than stating it's been nice to see somewhat regular releases continue on? :) 10:15:21 #topic Roadmap to 3.6 10:15:26 the original Chris. 10:16:07 Work is progressing nicely, http://koha-releasemanagement.branchable.com/ already a pile of stuff for 3.6.0 in master, and more to go in 10:16:29 #link http://koha-releasemanagement.branchable.com/ 10:17:06 yay! 10:17:07 thats about all i have, nothing new to report 10:18:10 righto 10:18:16 that brings us to 10:18:26 #topic KohaCon2011 10:18:58 no kmkale 10:19:16 which is rather mystifying given it's a cherry of a time for Mumbai... 10:19:52 and he is concerned at lack of attendance at planning meetings - hence shifting it here 10:21:06 0/ 10:21:08 Maybe he needs an extra reminder about these meetings and his intention of shifting. 10:21:39 Perhaps he thought we would sort the arrangements without him if he did not appear. 10:21:54 someone should phone him up 10:21:55 #help find other parties in India to assist kmkale with organising 10:22:34 do we know what the sticky bits are: 10:22:38 if you've volunteered to approve a paper, please do check your queue 10:22:38 venue = sorted 10:22:43 dates - sorted 10:22:54 programme: have we enough abstracts? 10:23:02 to me, the sticky bit is the website 10:23:07 hi peoples 10:23:15 * mtj waves 10:23:18 regsitarnts: good : (150 last count) 10:23:20 heya mj 10:23:20 some of the features meant to make things run smoother are causing abstract purgatory 10:23:28 so i think its programme really 10:23:37 and website 10:23:53 brooke / mj: do you know the state of the prpgramme? 10:24:13 we had three approved abstracts 10:24:19 that were then taken down... 10:24:37 is that all so far? 10:24:37 Brooke: all the way down to purgatory? 10:24:55 were they accidentally deleted? 10:24:58 how many more submitted? 10:24:58 I think there are about 8 in the queue, but I can't seem to see what I once saw on the site 10:25:16 so 11 in total 10:25:19 Hi #koha - just joining the meeting now. Sorry I'm late. 10:25:29 no problem Bob 10:25:43 maybe we need to set the programme ie what we want presented then recruit presenters? 10:26:18 I think we're just about fine were everything in the queue approved, but that'd be a faulty assumption, as everything in queue might not be great. However, I don't have reservations at this point about filling time slots. 10:26:31 #info BobB 10:27:00 who is in charge of programme? 10:27:17 last I checked MJ Ray 10:27:22 but I'm not sure that's official 10:27:44 ok. MJ : are you willing to be a benevolent dictator to get this show on the road? 10:27:44 * Brooke thinks unoffical + done > official + not done. 10:27:59 Not mtj, slef 10:28:42 #info mason james. kohaaloha, nz 10:29:02 #info D Ruth Bavousett, ByWater Solutions 10:29:04 MJRay - who is not here yet 10:29:07 Hi mtj 10:29:31 #info Owen Leonard, Nelsonville Public Library 10:29:39 slef seems not to be here 10:29:49 heya BobB :p 10:29:50 no - hes walking somewhere off a train 10:29:51 I just read the discussion so far. Kmkale is an apology. At the KohaCon meeting he foreshadowed that he had another commitment and would not be here tonight. 10:30:36 I wonder if we oughtn't be redundant at this point 10:30:58 I am tempted to propose that authors resubmit abstracts to the wiki 10:31:07 BobB: When is the next KohaCon meeting? 10:31:09 2 people sign off on each abstract 10:31:17 we mock a programme up from there 10:31:29 sounds proactive 10:32:23 There's a poll 10:32:35 have a look over at #link http://wiki.koha-community.org/wiki/Category_talk:KohaCon11 10:32:57 BobB there's a poll for what in particular? 10:33:12 so we could add the submitted abstracts to that list 10:33:17 the next KohaCon11 meeting! :) 10:33:41 It was announced on list before the weekend, iirc 10:33:57 perhaps the KohaCon12 website admins could check no submissions were deleted from database backups 10:34:20 don't think they were deleted, think they were moved. 10:34:47 hmm. ah ok... 10:34:55 We really should aim to put together a strong programme if possible: do we have a small group prepared to take charge of this? 10:35:06 and just get it done 10:35:09 my only comment is i think kohacon11 has had about 20 more meetings than kohacon10 had ... time to start just doing 10:35:13 and stop talking :) 10:35:27 +1 10:35:44 :) 10:36:25 so whose up for taking charge of the programme: MJRay plus who? Brooke? Shelley? 10:36:30 Everyone's busy. But there doesn't seem to be a local committee. Just Koustabha. 10:36:52 Bob: It really isnt that hard to pull this together now 10:36:53 BobB: I think that is the problem 10:36:56 yeah thats the thing lacking, and maybe something we need to make sure is understood for kohacon12 proposals 10:37:11 if you bid to host it, you better organise it too :-) 10:37:11 time, date, place and attendees all sorted 10:37:17 just need a programme! 10:37:44 i agree. but having booked and paid I not willing to take a chance on it getting organised 10:37:47 * Brooke doesn't care if there's a proper committee, but there better be someone on the ground that is seeing to things. 10:38:19 BobB: One person maybe a little too little for local planning without delegation to others.. 10:38:19 worse comes to worst, unconference in Vihang's Inn :D 10:38:33 :) 10:38:40 I will review abstracts to the wiki that are not my own. 10:38:45 There should be no need for worse. 10:38:59 hopefully someone else *hint you* will sign off as well. 10:39:00 * slef = MJ Ray, software.coop, still in another meeting 10:39:08 will we use the koha community wiki to advance the programme? 10:39:10 yay: 10:39:18 MJ's here :) 10:39:56 MJ any insight on the programme? 10:40:29 not yet. need more suggestions is the biggest need 10:40:53 I have suggested that anyone with an unreviewed abstract move it to the wiki for approval 10:41:00 2 signoffs that aren't theirs, like a bug 10:41:05 I think we should propose the wiki as an alternative for where the current software in use is failing. 10:41:23 i second that 10:41:46 and can someone copy submitted abstracts over? 10:41:55 Erm, or report the bug. I'll read scrollback later see if we need to act 10:42:08 I think logistics are OK at this early stage. What's needed is: 10:42:08 more papers (in a programme) and more sponsors. 10:42:08 #action: I'll put another call for sponsors on the list 10:42:19 but there's only a few papers submitted so far 10:42:22 the bug is that papers have been sitting in purgatory for months on end at this point. 10:42:22 slef: Fixing the bug maybe easier and then we have everything in one place. 10:42:45 there are at least 8 when I could last see what was submitted 10:42:52 my post asking for ideas hasnt generated any new ideas 10:42:54 Brooke: Is that a humans in the system bug? 10:43:02 yeah I thought 7 Brooke 10:43:03 kmkale is waiting on full papers over abstracts which frankly is not how conferences work. 10:43:20 OMG - is he expe ting a written paper from me? 10:43:27 Ahhh.... 10:43:32 I've reviewed 2 abstracts, had nothing further from authors, I need to chase. 10:44:09 Brooke: I'm reviewing abstracts and have set ocs to work that way now (since last week) 10:44:49 jransom: kmkale may be hoping to prepare a book of conference papers as is customary for many types of conferences. 10:44:59 I need to ask kmkale if there's a nice way to contact reviewers 10:45:04 that is *the* last step 10:45:16 he's stated that he's done so twice. 10:45:36 ok. so rocking up with a presenation the day before is not going to cut it :) 10:46:13 (slack Kiwi's letting the side down :) 10:46:14 perhaps the written papers could be demanded once the program is set? 10:46:26 jransom: Some people who are uncertain of attendance may submit full written papers without actually attending. 10:46:29 so people know they will speak and when and how long... 10:47:19 a set date - 2 or 3 weeks out is reasonable. would allow time for printing / burning on usb drives etc 10:47:26 * Brooke nods. 10:47:47 jransom: 2 or 3 weeks from when? 10:47:54 from conference 10:47:58 out from conference 10:48:02 OK 10:48:03 which at this point is quite rapidly approaching. 10:48:09 yes it is. 10:48:13 kf++ 10:48:37 kf that is generally how conferences work 10:48:41 you submit an abstract 10:48:46 someone goes "Hey this sucks!" 10:48:52 or "Hey, this is cool." 10:48:59 if it's the latter, you do the full paper 10:49:02 bbl sorry 10:49:09 (back in 70) 10:49:13 but you build the programme on abstracts, not papers. 10:49:35 ok. lets take that approach - kmkale might be relieved 10:49:39 at very least, we've a cherry of a keynote speaker. 10:49:46 lol 10:49:55 i cant talk for 3 days though:) 10:50:04 no but I can ;) 10:50:08 ive never submitted a written paper 10:50:16 me neither 10:50:22 oh jransom of course you can :D 10:50:24 I have, but only once. 10:50:26 i have twice: natinal library board of singapore and VALA 10:50:31 normally they select only a few presentations for a publication 10:50:32 jransom: sure you can ;-) 10:50:43 oh ok - i was being modest :) 10:50:50 i never even write a paper :) 10:51:11 the kind of conferences that demand full papers = conferences i dont attend 10:51:12 o folks 10:51:17 shall we list decisions 10:51:27 please 10:51:51 Biblibre Will submit some papers on solr and latest developments. 10:52:04 1. we will develop programme from abstracts 10:52:12 great thank you hdl 10:52:20 2. programme organisers will fill gaps with recruited speakers 10:52:41 3. slef will fix the bug in the website software 10:52:53 not a software bug 10:53:01 it's a bug between the keyboard and the monitor. 10:53:08 4. failing that / (or as well?) we will use community wiki? 10:53:39 5, what else? 10:53:55 anyone OPPOSED to using the wiki as a fallback at this point? 10:54:19 The wiki should be available as a fallback for anything. 10:54:36 People should be encouraged to use the wiki more in fact. 10:54:47 yup 10:54:53 5. ANyone thinking of submitting an abstract please do so asap 10:54:56 thd++ 10:55:03 yup you have reservations or yup you're agreeing with thd? 10:55:11 hm, that will make the process open to everyone - not sure it's a problem if an abstract is rejected? 10:55:12 i think we should switch to the kc.org wiki, until the kohacon12 website is stable 10:55:13 However, deferring to whomever is doing the hard work locally is reasonable. 10:55:15 so 4: use wiki as well as 10:55:29 mtj: kohacon11 (not 12 yet) 10:55:53 6. Bobb will issue second call for sponsors. 10:56:06 * magnus_mobile agreed with thd 10:56:07 k #agreed http://wiki.koha-community.org/wiki/Category_talk:KohaCon11 for new abstracts in addition to the VPM site. 2 signoffs as with a bug will approve an abstract. 10:56:34 are we exhausted on this? 10:56:43 completely. 10:56:49 I hope we are :) 10:56:50 yup 10:56:58 #topic kohacon 2012 10:57:07 we should probably use #action for this or #agreed (next time) 10:57:24 is there a deadline for the proposals? 10:57:33 for kohacon2012? 10:57:58 if not we should perhaps set one so we can move on to have a poll at some point 10:57:58 that' what i think we need to set... 10:58:32 i added some points to the wiki page for this meeting 10:58:47 #link http://wiki.koha-community.org/wiki/Proposals_for_KohaCon12 10:58:52 deadlines for proposals and voting 11:00:28 I thik the goal was to have the place and date ready at kohacon11? 11:00:48 what's a reasonable deadline for proposals? 11:00:48 how long do we need for the poll? 11:01:12 i'm going to slope off to bed folks - night all. 11:03:12 1st september for the proposals, 1 month for voting? 11:03:25 sounds ok to me 11:04:01 all asleep now? :) 11:04:06 We should have proposals with sufficient time to vote a year on the question a year in advance of the event. However, we may not have quite managed that. 11:04:40 magnus that sounds good to me 11:05:16 anyone disagree? 11:05:33 magnus_mobile +1 11:05:44 +1 11:05:53 +1 11:06:34 #agreed proposals are due 1 September 11:06:55 nice ;) 11:06:59 anything else on KohaCon 12? 11:07:03 yay! 11:07:33 agreed on deadline for voting too 11:07:35 ? 11:07:55 I'm gonna say so 11:08:00 magnus_mobile +1 11:08:00 seeing no objections 11:08:07 +1 11:08:18 #agreed voting closes 1 October 11:08:18 +1 11:08:26 yay! 11:08:29 Voting does require some period of time to ensure participation. 11:08:33 +1 11:08:35 magnus++ 11:08:44 a month is more than enough time. 11:09:00 I think with setting up the survey we should have at least 3 weeks of time for voting 11:09:10 4 were set 11:09:13 we shall be fine. 11:09:58 * magnus_mobile will update the wiki once he is on a proper 'puter 11:10:19 .. and post the lists? 11:10:19 anything else for KohaCon12? 11:10:27 Brooke: I had not understood that aspect of the proposal from magnus_mobile but I am fine with a 4 weeks voting period. 11:10:32 not from me 11:10:40 I think there shoudl be some conditions ... 11:11:08 Like only propose if you have an organising committee and resources to organise the event... 11:11:33 and only vote if you intend to personally attend (or at least try). 11:11:37 one country can not host two years in a row is the only condition so far i think 11:11:46 I think Evergreen has a nice ilst 11:12:09 kf: good find. 11:12:16 searching... 11:13:17 http://open-ils.org/dokuwiki/doku.php?id=eg09:conference_nominations 11:13:35 I think this was what I had in mind 11:13:35 #link http://open-ils.org/dokuwiki/doku.php?id=eg09:conference_nominations 11:14:06 #idea continue not to clash with EG if possible. 11:15:19 might not all apply for us, but perhaps a good starting point 11:15:47 kf ++ 11:15:57 yeah, its mostly pretty good. 11:16:07 looks good 11:16:29 I can flesh out some things to think over 11:16:36 The last requirement about transport cost obviously cannot be applied internationally. 11:16:48 no, too hard 11:16:59 perhaps add something like international airport easy to reach? 11:17:22 cost is too difficult, too hard to evaulate too 11:17:49 which is one of the reasons you rotate a conference venue 11:17:54 another is fatigue 11:18:37 kf: Some worthy venues may be at a significant distance from an international airport. 11:18:42 anything further to add to bidding procedure? 11:18:58 that EG conference page is fantastic! 11:19:00 thd: true, but good train connections might make up for that 11:19:42 kf: Proximity to an international airport may mean that the cost of accommodations would be relatively high. 11:20:09 Its a factor to consider, rather than a mandatory condition 11:20:18 I agree Bob 11:20:29 thd: I didn't say anything about distance - but we are an inernational group so it should not be too hard to get to the conference venue 11:20:35 I think most if not all of the conditions will be suggested 11:20:41 Yes, it is certainly a factor to consider. 11:21:30 movin on from minutia 11:21:37 kf: It is the 'usual cost' wording which would be especially difficult to sort internationally. 11:21:40 #topic Global Bug Squashing Day 11:21:47 #link http://wiki.koha-community.org/wiki/2011-07-08_Global_bug_squashing_day 11:21:51 do eeet. 11:21:58 Anything to add magnus? 11:22:18 not really 11:22:27 #topic Old Business 11:22:33 kf: The intention is quite good with some more appropriate wording. 11:22:35 it's all on the wiki, i hope 11:23:13 seeing none 11:23:19 #topic Miscellaneous 11:23:27 random stuff goes here 11:24:22 #topic time and date of next meeting 11:24:28 k when next? 11:24:56 I am limiting time of discussion on this to ten minutes because I'm an iron fisted dictator. 11:25:12 +1 for ten-minute topic limits. 11:25:24 * druthb needs caffiene. 11:25:26 Brooke++ 11:25:56 Brooke++ #iron-fisted dictators. 11:26:15 i suggest '2011-08-06' 11:27:16 if you mean 6 August that is a Saturday 11:27:19 and time is 8 hours back I think 11:27:56 3 August is that Wednesday 11:28:20 but if you're keen on Saturday I'll let you do it, just be aware that you will not be like to have any playmates 11:28:21 3 August 2011 at 18:00 UTC+0 11:28:29 I have to go. Thanks all. Good night. 11:28:36 cheers Bob 11:28:40 thanks for toughing this out 11:28:47 no no! not saturday :) 11:28:52 k 11:29:03 any objections to 3 August 1800 UTC? 11:29:22 hmmm shouldnt it be 0200 11:29:22 nope +1 11:29:33 but i dont mind either way 11:29:36 +1 11:29:57 I think last was 20 for me, today is 12 - so should be 4 next 11:30:03 whatever this is in utc 11:30:20 we are doing -8 instead of +8 it seems 11:30:22 yeah that would be 0200 11:30:31 ok, so I agree with rangi 11:30:40 although it 11:30:41 rangi: ah - sorry, i thought the rule was add 8 hours 11:30:43 's an evil time 11:30:49 for you 11:30:53 for kiwis, not so much :P 11:30:54 yep for me :) 11:31:07 slept through the last 4 am meeting... 11:31:40 so 11:31:47 ok, im off to sleep 11:31:53 objections to 3 August 2 UTC? 11:31:59 3 August 0200 UTC 11:32:07 2 UTC is less desirable for more people than other times but my effort to find times which worked for everyone did not produce a great result. 11:32:15 no objections from me 11:32:51 +1 11:32:57 no objections, but i will probably not attend... 11:33:30 Much of Europe may be on holiday in early August so perhaps we would miss fewer people than usual. 11:33:49 Much of Europe will be asleep at that time :P 11:34:00 * magnus_mobile is on holiday now ;-) 11:34:10 yep 11:34:16 more asleep than on holiday I woudl guess 11:34:20 s/on holiday/on holiday and asleep/ # :) 11:34:25 and the iron fisted dictator says your ten minutes is just about up! 11:34:34 oh :( 11:34:56 so, dictator set the last #agreed :) 11:35:04 yep 11:35:09 hearing nothing more brilliant 11:35:24 #agreed 3 August 0200 UTC 11:35:40 ta for coming all :) 11:36:03 Shifting by 6 hours each time may be something to consider in future. 11:36:04 ta for chairing Brooke 11:36:33 thanx Brooke for chairing 11:36:41 Brooke: You have identified a problem with uploading and categories on the wiki. 11:36:46 * oleonard is off to work. bbl. 11:37:07 Brooke: The uploading should be easy to fix. 11:37:07 no skin off of my nose 11:37:31 yup, categories on the wiki are messed up 11:37:41 Brooke: When did you first notice a problem with setting the categories? 11:37:51 a bazillion months ago 11:38:26 you can sort of set them manually 11:38:30 but that's a bit of a bear 11:38:37 a bazillion months ago all was fine and I was using it regularly. 11:38:50 or some plugin that turns the categories into a hierarchical list with checkboxes is not doing it's thing, to be precise 11:39:01 ta da there are the words I lack 11:39:35 It does still work currently except that there are extra categories which have been added by something which may have been installed. 11:39:37 Brooke: close the meeting with the bot? 11:39:48 oops 11:39:50 #endmeeting