18:00:51 #startmeeting 18:00:52 Meeting started Wed Apr 11 18:00:51 2012 UTC. The chair is slef. Information about MeetBot at http://wiki.debian.org/MeetBot. 18:00:52 Useful Commands: #action #agreed #help #info #idea #link #topic. 18:00:53 if there is a meeting then Brooke must want me 18:01:01 #topic Introductions 18:01:01 #info wahanui, a bot that has become sentient 18:01:08 status: chilf almost adleep 18:01:09 #info MJ Ray, software.coop 18:01:30 mle_: child almost asleep? 18:01:34 y 18:01:37 :) 18:01:50 #info Joy Nelson ByWater Solutions 18:01:55 Welcome everyone, please introduce yourselves for the minutes by putting #info in front of your name 18:02:08 #info Katrin Fischer, BSZ 18:02:19 #info Brendan Gallagher, ByWater Solutions 18:02:33 #info Jared Camins-Esakov, C & P Bibliography Services 18:03:06 #info mle, Marrhew Edmondson, software. coop 18:03:12 ok and mle will join us when he ... oh right, cool 18:03:52 #topic Roadmap to kohacon12 18:04:02 #info mle, Matthew Edmondson, software.coop even 18:04:09 I hope you've all seen the website 18:04:18 #link http://koha-community.org/kohacon12/ 18:04:34 which website? 18:04:43 sorry, couldn't resist :) 18:04:43 err see line above. :-) 18:04:46 lol 18:05:00 mmmm cait has stolen my jester hat! 18:05:12 it suits me :) 18:05:25 :) 18:05:32 so status update? 18:05:37 #info Thomas Dukleth, Agogme, New York City 18:05:51 I think there's about a dozen papers in, nearly all reviewed, most of which have been accepted by the reviewers, a couple with minor questions 18:05:55 #info Kyle Hall, ByWater Solutions 18:06:06 Thanks to all the reviewers to date 18:06:11 ++ 18:06:46 #info If anyone else could review papers, please let me know. 18:07:01 We need to do some scheduling - more of that in a mo. 18:07:26 Registrations opened by accident last week. 18:07:44 We were in the high 20s this morning, but we still need to announce it more widely. 18:08:27 #link http://wiki.koha-community.org/wiki/KohaCon12_Announcements has some of announcements, but please include the Common Text outside the koha* email lists. 18:08:40 Not everyone knows what koha is yet, sadly. 18:09:35 Sponsorships opened on purpose last weekend. 18:09:51 So far I know about 5 sponsorships in progress, 2 of which are confirmed. I intend to announce them as soon as those 5 are confirmed, to reward them for sponsoring early. 18:10:09 ++ 18:10:13 mle_: anything to report about Edinburgh and the venue? 18:10:26 nppe 18:10:30 Edinburgh is an awesome city, and those of us who can't go are very jealous of those of you who can! 18:10:43 :) 18:10:46 Last thing from me is that we've sent all invitation letters we've been asked for. 18:11:04 slef: can you tell how many? 18:11:09 only to get an idea? 18:11:25 invitation letters? Only 4 so far I think 18:11:31 ah 18:11:37 ok :) 18:12:10 I think those are mostly to prove to sponsoring institutions, rather than visas, at least at this point in time. I don't know if we will get more asked for visas. 18:12:37 mle_: what's the status with internet? rtcat isn't telling me? 18:12:39 Is there a list of papers which have been submitted? 18:13:14 thd: not online yet. 1mo and I'll paste it here 18:13:29 internet id promiised. staff Re changing. 18:13:52 mle: sorry, can you rephrase? 18:14:09 or explain? 18:14:48 sorry m on phonkeyboarde 18:15:05 ;) 18:15:10 it's ok, I will read as: internet will work :) 18:15:11 "slef" at 92.24.4.157 pasted "list of papers and statuses as of right now" (11 lines) at http://paste.koha-community.org/341 18:16:33 mle: You have identified the main problem with miniaturising keyboards without miniaturising their users. 18:16:34 cait. sorry about that. had to put child to sleep. now back at workstation. 18:16:50 #action slef to post more complete list of paper details ready for scheduling... somewhere 18:16:51 18:16:52 so the internet is promised. promised to be good enough to stream. 18:16:53 no, don't be sorry :) child is more important 18:17:04 mle_: nice! 18:17:09 (sorry that my phoen typing is not up to scratch) 18:18:00 in that pasted list, DONE means the author has been told it's been accepted, WAITING means it's with a reviewer and TODO means I need to do something with it :) 18:18:10 cait: i do not believe them, so will keep hassling them. I may be able to use my staff internet access, which is very good. There is also the option to buy delegates access at £1 per say per user. 18:18:35 s/say/day/ 18:18:46 mle_: can you file some stuff on reference 3155 for me? 18:18:59 any other questions? 18:18:59 mle_: How would you know when to believe their assertion? 18:19:14 thd: ahhhh, university IT ;) 18:19:27 thd: probably the day after kohacon is the safest! 18:19:29 thd they have new staff coming. (the staff i spoke to were microsoft monkeys ahem ahem) 18:19:44 * slef gives cait the jester hat back 18:19:51 slef: no, we are using student union IT 18:20:12 mle_: oh well, they're worse, just look at the idiots they've employed in the past. 18:20:15 slef: you can keep it a bit longer :) 18:20:27 * slef is ex-student-union-IT as well as ex-university-IT 18:20:28 thd: I will visit them next month and ask for permission to use my staff account too. 18:20:51 but bascially i am confident we will have some provisions 18:21:12 there may be some troubleshooting on day 1 18:21:21 I suspect 18:21:30 hmm 18:21:33 slef: about the cfp - perhaps we should send a reminder about the deadline next week? 18:21:36 maybe, but I would hope not 18:22:09 slef: Where is the link to the papers list which you just added? 18:22:10 cait: good idea. 18:22:20 thd: http://paste.koha-community.org/341 18:22:55 thd: that's temporary... needs full details onto the wiki or similar I think. 18:23:55 mle_: ok, let's hope. 18:24:51 ok, are we all done with questions? 18:25:32 wahanui: yes? 18:25:34 i don't know, slef 18:25:49 wahanui: me neither. No-one's talking to me. I wonder how I offended them. 18:25:49 slef: i'm not following you... 18:26:40 slef: watching you and the hat :) 18:26:52 Is there any reason which people from countries which do not require a Visa for the UK would ever need an invitation letter? 18:27:09 thd: to persuade sponsors to pay for them, it seems. 18:27:26 thd: to obtain institutional support, and/or justify the expenses as tax write-offs. 18:27:27 ahhh... :) 18:28:05 #topic The Friday Off - Possible Excursions 18:28:35 i want to remind folk to ask if they want me to check anything out here, need any info etc. I want to highlight the possibliity of organising a few sofa's with some of our friends if folk are too skint to get a hostel. 18:28:56 but sofa's need to be organised early 18:28:59 mle, is there a list of hotels near the venue somewhere? 18:28:59 #info There's a day between the conference and the hackfest. I think it's Friday. What would you like to do? 18:29:16 * jcamins won't be there, but would suggest Saint Andrews as a nice daytrip. 18:29:34 jwagner not as such. 18:29:39 mle_: jwagner: I included 18:29:46 #link http://wikitravel.org/en/Edinburgh#Sleep 18:29:51 #link http://www.laterooms.com/ 18:29:59 #link http://www.scoot.co.uk/find/hotels-in-edinburgh 18:30:06 #link http://www.yell.com/ucs/UcsSearchAction.do?keywords=hotels&location=edinburgh 18:30:11 on the visa-info page 18:30:26 maybe I should post them on another page too? Or are there better lists? 18:30:28 Thanks much. At some point, can you maybe identify the closest facilities, for people with disabilities who can't walk very far? 18:31:39 mle_: any idea what's absolute closest? 18:31:53 mle_: or teviot's postcode for a location search 18:32:10 there are some close hotels 18:32:11 actually let me go get that 18:32:22 while mle_ asks questions about what to do on the Friday 18:32:29 hotel du vin is closest 18:32:30 not necessary this minute, but if it could make it onto the web page, that would help 18:32:38 ok 18:32:45 EH8 9AJ? 18:32:52 so i put a call out to see if folk wanted to go fishing, but have not heard back 18:32:53 me, I think I'll go for a walk up Arthur's Seat at some point in the day and anyone's welcome to come 18:33:06 * talljoy is interested in whiskey 18:33:13 jwagner: http://maps.google.com/maps?q=hotels+near+eh8+9aj&hl=en&gl=us&hq=hotels&hnear=EH8+9AJ,+United+Kingdom&t=m&z=16 18:33:35 * mle_ takes ntoes 18:33:40 * mle_ takes notes even 18:33:44 jcamins, thanks. 18:33:49 we should add some tickboxes for different Friday things to the registration form 18:33:54 #info Jane Wagner, LibLime/PTFS 18:34:00 incidentally... 18:34:05 fishing, whiskey, arthur's seat... what else? 18:34:10 castle 18:34:17 * cait will go with the crowd 18:34:23 kilts. 18:34:25 mle_: if exams are over by then, you should also point out the dorms. 18:34:29 #action add closest facilities / level and near-level access details to website 18:34:30 Is the Lake District within feasible reach? 18:34:37 talljoy: yes, I vote for dressing up the koha men in kilts 18:34:43 :-D 18:34:54 jwagner: 2-3h from memory... but my memory is poor 18:34:55 :) 18:34:56 a koha kilt? 18:35:00 guess I have the hat again 18:35:05 heh 18:35:32 I could wear my Debian kilt 18:35:57 slef: perhaps have a different form? guess the deadlines will be different for the friday activities 18:36:07 so people can register,... and sign up for friday fun later on 18:36:39 fishing, whiskey, arthur's seat, castle, kilts, lakes 18:37:08 cait: I think mle_ would like an idea about fishing in particular soon, as that sort of stuff gets booked up in summer. 18:37:09 Lake District too far in a day 18:37:24 * jwagner was afraid of that. 18:37:36 depends how long you want in the lake district 18:37:55 and how much you'd spend to get there quick 18:38:02 * jwagner wants a full summer to play with the Swallows and the Amazons, but that's probably not feasible during the conference 18:38:03 sorry, that is true 18:38:04 slef: perhaps have a post for the fishing ? 18:38:13 on the website or wiki with a deadline? 18:38:15 cait: good idea. 18:38:19 post on the website I think 18:38:40 mle_: how many are needed how soon for the fishing to happen? 18:38:40 the fishing does soudn good, a friend has offered to charter a boat for us 18:39:14 at leat 10 18:39:31 * mle_ checks 18:39:38 What libraries in the area are currently using Koha or about to adopt it? 18:40:55 good question. i am aware of three 18:41:04 jwagner: £52.80 Off-Peak Return http://traintimes.org.uk/edb/oxn/08:00/next+Friday/23:59a 18:41:33 #action mle_ to tell us how many are needed how soon for the fishing to happen 18:41:41 slef 10 18:41:50 how soon? 18:42:13 would anyone put a post on koha-community.org about this, please? 18:42:20 end of April 18:42:33 I have no idea of fishing 18:42:46 mle_: how much idea of fishing is expected? 18:42:46 if you give me a text I can try to figure out the post part 18:42:57 none 18:43:17 mle_: where would it be? 18:43:21 #action mle to write some text 18:43:26 mle_: what would it be catching? 18:43:40 #action cait to post fish to koha-community.org 18:43:55 thanks again cait! 18:44:15 not doing the hard part :) 18:44:20 mle_: will we need to decide early on any of the other possible Friday outings? 18:44:51 jwagner: https://debconf7.debconf.org/wiki/Accommodation 18:45:04 i dont think so 18:45:25 unless we want group discount/bookign for castle 18:46:34 mle_: I think you can get a group rate as little as a couple of days in advance. 18:47:04 At least, that used to be possible. 18:47:19 ok, so we've early sign-up for fishing 18:47:37 later we'll ask about fishing, whiskey, arthur's seat, castle, kilts 18:47:46 and a meal? 18:47:47 : ) 18:48:05 and remove fishing from the later list. I'm going nuts. 18:48:06 What would the venue be for fishing? [Not that I am keen on fishing.] 18:48:15 thd: the sea 18:48:29 #action ask later about whiskey, arthur's seat, castle, kilts and a meal 18:48:44 mle_: The sea needs significant advanced planning? 18:49:09 mle_: You mean booking a vessel? 18:49:14 thd yup 18:51:10 ok 18:51:27 so friday... and then hackfest? 18:51:31 yes 18:51:36 ok, shall we move on to a quick contemplation of scheduling? 18:51:46 please 18:51:49 #topic Scheduling 18:51:55 I think the proposed talks are quite different in length? 18:52:16 yes, I think we've a range 20-50 minutes for the conference 18:53:14 what is the time frame? for each day of the conference? 18:53:15 I'm inclined to start trying to build a programme about this time next week, after posting the accepted papers somewhere but before the final deadline. 18:53:24 do we have a keynote speaker or something for the first day? 18:53:35 not yet 18:53:36 hm 18:53:41 I think perhaps wait for th deadline? 18:54:09 we will have to rearrange I think... 18:54:33 I think leave a lot unscheduled until the deadline, but maybe we could start to schedule the papers the reviewers thought were high priorities? 18:55:21 i think perhaps longer talks in the morning 18:55:24 The opening will be 10am on day 1. 18:55:27 and shorter ones afternoon? 18:55:48 mle_: can you remember any other times? I've not got them to hand right now. 18:56:06 no 18:56:13 I think we're flexible on the end times but were aiming on 4.30? 18:56:32 give plenty of time for discussions around the edges of the conference 18:56:37 ++ 18:57:06 oh I remember! 18:57:11 Please remember to include a sufficient question and answer period for presentations. 18:57:57 #action announce some accepted papers, to drive up registrations and other papers 18:58:39 cait: I like longer talks in the morning. And shorter or more interactive things in the afternoon. 18:58:56 slef: yep 18:59:16 thd: good point. 18:59:27 #action remember to include a sufficient question and answer period for presentations 18:59:53 thd: do you have a view on starting to schedule before the deadline? 19:00:44 slef: I am always for earliest possible planning with the latest possible changing. 19:01:38 slef: Remaining flexible is very useful even in the last moments. 19:02:01 ok, well, we'll see how time goes 19:02:15 Any more points or questions? 19:02:38 Any other topics that we should cover today? Any topics we should cover next week? 19:02:45 some bigger conferences here have started to keep room for last minutes topics 19:03:02 but we are already close to the date 19:03:30 Having a tested microphone specifically for recording questions from those attending is obviously important for the question and answer period. 19:03:59 * rangi wanders in 19:04:07 morning rangi 19:04:20 hi rangi... any kohacon points before I end the meeting? 19:04:36 any more for any more? 19:04:39 any old iron? 19:04:39 "any old iron, any old iron, any any any old iron" was a popular 1980s advertising slogan. 19:04:41 hmmm 19:04:52 * slef looks at wahanui 19:05:39 wahanui looks back at slef. 19:05:39 thd: sorry... 19:05:42 slef: having a decent break for lunch 19:05:53 cait thd mle_ jcamins jwagner kyleh talljoy bag ok to close the meeting? 19:05:58 and morning and afternoon tea, is good, so hallway track can go full effect 19:05:59 +1 19:06:00 yes 19:06:02 rangi: where decent is what? 60 or 90? 19:06:03 indeed 19:06:06 yes 19:06:06 +1 19:06:16 rangi++ 19:06:22 at least 60 19:06:23 tea++ 19:06:32 hallway_track++ :) 19:06:34 depends on how many speakers we get :) 19:06:39 The hallway track is often the most important. 19:06:48 #action at least 60 for lunch, and morning and afternoon tea to enable hallway track 19:07:57 ok, well, thank you all for taking part 19:08:05 How distant is any lunch venue if it is not on site? 19:08:08 #topic next meeting 19:08:20 thd: there is at least 1 on site, others across the square 19:08:31 #info next meeting Wednesday 18 April 18:00 UTC 19:08:38 (as previously stated) 19:08:43 #endmeeting