18:01:41 #startmeeting 18:01:41 Meeting started Wed May 9 18:01:41 2012 UTC. The chair is slef. Information about MeetBot at http://wiki.debian.org/MeetBot. 18:01:41 Useful Commands: #action #agreed #help #info #idea #link #topic. 18:01:42 if there is a meeting then Brooke must want me 18:01:47 #topic Introductions 18:01:47 #info wahanui, a bot that has become sentient 18:02:03 Please, introduce yourself by starting with #info like wahanui just did. 18:02:19 #info Thomas Dukleth, Agogme, New York City 18:02:24 #info MJ Ray, software.coop (support service provider, England) 18:02:26 #info Jared Camins-Esakov, C & P Bibliography Services 18:02:54 #info Jane Wagner, LibLime/PTFS 18:03:09 #info Nicole C. Engard, ByWater Solutions 18:03:29 #info Brendan Gallagher ByWater Solutions 18:04:05 cool 18:04:16 #topic Roadmap to KohaCon2012 18:04:27 #info It's one month today! 18:04:34 Woo hoo 18:04:49 I'll cover scheduling in the next topic 18:05:19 I think mle_ is testing the internet connection any day now. 18:05:36 we've had a couple more registrations and a couple more sponsors in the last week 18:06:07 but we're still a bit tight on sponsorship. Does anyone have a spare hour or two to help pester people? 18:06:36 And can anyone help to announce the conference schedule after the meeting or tomorrow? 18:06:48 slef: Do you have a list of candidates to pester? 18:07:07 thd: yes, I have a spreadsheet of names and email addresses. 18:08:11 thd: might you have spare time to do a mailmerge? 18:08:16 is there a list somewhere of how many (who) are registered? 18:08:29 How short is the current sponsorship from the projected cost? 18:08:55 nengard: yes, but the list is currently internal in the co-op. I think it's 46 excluding hosts. 18:09:08 thanks 18:10:17 thd: somewhere between 1100 and 1500 short, depending on where in our forecast certain things are. 18:11:06 that is, what the difference is between forecast and actual costs 18:11:25 sorry... four council meetings yesterday... not at my most coherent today 18:11:59 #help could someone do an emailmerge to ask for more sponsorships? 18:12:28 #help could people repost the announcement of the conference schedule to more mailing lists, social networks and websites? 18:12:38 Is there anything which might be offered as an additional encouragement for the principal existing sponsors? Of course, they should not need an additional inducement. 18:12:51 slef what do you mean by conference schedule? The final schedule? or just that we're having a conference and when and where etc? 18:13:15 I can email the lists I'm on to announce the conference if that's what you mean - I can even link to a schedule of events if we have one ready 18:13:32 nengard: the next topic will cover http://wiki.koha-community.org/wiki/KohaCon12_Schedule 18:13:33 I did post the conference to a few sites already 18:13:34 thd: suggestions? I fear we can only just deliver what we have offered Full Monty sponsors already. 18:13:45 thd well slef did just ask for help on that :) 18:14:00 nengard: it may not be the final schedule, but more info on the talks than currently on the main website. 18:14:01 night 18:14:22 ok, seems like a good point to... 18:15:01 How much of the total cost is securing the venue? 18:15:02 #topic Scheduling 18:15:18 thd: £960 off the top of my head. 18:15:35 that's the basic hire cost I think 18:15:42 Can we stay with funding a little more? 18:15:49 we'll come back to it 18:15:52 OK 18:15:54 if that's OK? 18:15:55 cool 18:16:06 http://wiki.koha-community.org/wiki/KohaCon12_Schedule#Timings 18:16:10 #link http://wiki.koha-community.org/wiki/KohaCon12_Schedule#Timings 18:16:15 first draft of the timings 18:16:50 I've shortened the names. I need to restructure the table to get the full names in without it becoming messy. 18:17:02 But hopefully that gives an idea of what will be on when. 18:17:17 Are there any obvious mistakes? 18:17:28 I was going a bit word-blind by the time I finished it 18:17:47 There are also a few slots with space, as reviewers asked for changes in a few papers 18:18:45 am I reading this right? I'm not speaking? (not complaining .. just asking) 18:18:59 so they'll fit in the sessions at Tue 1400, Wed 1000, Thu 1130 18:19:07 nengard: you should be. Let me find you. 18:19:26 Weds afternoon maybe? 18:19:30 nengard: Wed 16:00 Koha Training 18:19:40 K - I was reading the list at the top 18:19:42 nengard: Thu 14:00 Freedom and Community 18:19:43 it says my talk was in review 18:19:48 oh that's stale sorry 18:19:55 nengard: on Thursday. 18:19:59 oh! twice :) okey dokey - that sounds more like KohaCon to me :) hehe 18:20:06 I should have remerged the papers list 18:20:12 look under Timings and Abstracts 18:20:17 Oh, Wednesday, too. 18:20:18 no prob, I understand now 18:21:01 nengard: I think you're one of four presenters appearing twice, but the other three are short talks or conference+hackfest. 18:21:08 but that's just trivia really 18:21:15 :) 18:22:21 OK - any other feedback on the schedule? 18:22:39 I'm wondering if an intro to what open source is should come in day 1? 18:23:21 it doesn't fit with the schedule the way it is, and I don't mind talking when you have me, just wondering about the content 18:23:49 nengard++ 18:24:04 maybe swap with installs/analytics? 18:24:16 although installing is an intro type thing too 18:24:51 I'd like to keep Freedom and Community with Organisation, so it needs a 90min block, whereas installs/analytics is a 60min block 18:25:10 so ? migrating? 18:25:11 Swap it with Migrating+spare (Tue 1400)? 18:25:31 That's the obvious move 18:25:37 works for me 18:26:03 Or maybe move Thu 1400 -> Tue 1400, Tue 1400 -> Wed 1400, Wed 1400 -> Thu 1400 18:26:10 if you see what I mean 18:26:23 also makes sense 18:26:34 basically, the question is this: 18:26:36 and i think it fits 18:26:37 Migrating should perhaps also come relatively early. 18:26:48 is it better to have similar content on the same day, or mix it up a bit? 18:27:03 i think there are arguments for both ways 18:27:12 having similar content on one day makes it so that the day has a "theme" 18:27:17 10 Heuristics (Tue 1130) is also about migrating 18:27:49 BLDS journey (Mon 1030ish) is too 18:27:51 I think at the last couple of meetings the issue was raised about not having too many non-librarian oriented technical presentations in one day. 18:27:54 arrrgh 18:27:54 I'm seriously not too fussed about it either way, was just wondering if I introduce people to open source on day 3 if it fits 18:28:00 Wed 1130, Tue 1030ish 18:28:07 I don't cope well with Tuesday starts ;) 18:28:26 intro to opensource is not techie - it's very librarian-oriented 18:28:40 if that helps 18:28:43 well, All About People and Using Sandboxes are introducing people to FOSS without using the words 18:28:52 right 18:28:55 hmmm, can someone tell me what are the different possible values for reserves.found and what they mean ? 18:28:57 so do you need my second talk at all? 18:29:03 I'm agnostic about when to schedule it. 18:29:12 gaetan_B it's in the manual :) 18:29:20 in an FAQ in an appendix 18:29:21 nengard: I thought it was nice to put what Koha does in context with the proper names and all. 18:29:34 what koha-community does, rather 18:29:44 nengard: oh... that's practical, i guess i should have looked there first ;) thanks ! 18:29:53 thd: that would suggest to keep it mixed up, then. 18:30:18 okey dokey - keep it as it is and avoid any headaches :) 18:30:54 Yes, mixed but with the introductory presentations at least weighted towards the front of the schedule. 18:31:13 nengard: can you cope with adapting your talk on the fly to reference the other talks as examples of what you're describing? ;-) 18:31:21 yuppers 18:31:22 nengard: I thought if anyone can cope with it... 18:31:24 I'm a pro :) 18:32:05 thd: right, I think we're on the same page. Anything glaringly misplaced to you? 18:33:13 nengard: also, be warned that I may move you forwards in the schedule as a quick fix for anyone who causes me problems ;-) 18:33:21 LOL 18:33:29 Go for it 18:33:43 * slef looks at Mr Videolink over there 18:34:06 ;) 18:34:07 I think with moving Freedom+Community, Organisation to the beginning it seems well balanced. 18:34:30 slef: that's why I'm providing a non-remote version. 18:34:44 ok, I'll shuffle those two afternoons about a bit after the meeting 18:34:46 oh! jcamins is Mr. Videolink? 18:34:53 * nengard was totally confused 18:34:55 I might move migrating to one of the morning slots. 18:35:08 #agreed to shuffle Tuesday and Thursday afternoons 18:35:16 :) 18:36:04 slef: You had said that there are empty slots. 18:36:10 Where are those? 18:36:11 those are good. 18:36:12 okay I need to step out, let me know if/how I can help via email ttyl 18:36:33 thd: if I were to do that, I'd swap Wed and Thu mornings and put it in the free slot alongside SRU. 18:37:13 thd: slots waiting for reviewed papers are Tue 1400, Wed 1000, Thu 1130 18:37:16 slef: If you were to do what? 18:37:26 thd: if I were to move migrating to a morning. 18:37:59 thd: as I think migrating wants to be early, but it's mean to put it too near 10 migration heuristics 18:39:27 shall we move on/back to funding? 18:39:34 slef: Do you mean by 'mean', too much technical discussion back to back? 18:40:12 thd: I think it's a bit mean to put talks that could contradict each other too close together on the schedule. 18:40:38 thd: also whoever speaks second may suffer migration fatigue among the audience 18:40:48 How would they contradict one another? 18:41:12 I think that you mean another word than 'contradict'. 18:41:30 I think I have the sense of what you mean now. 18:41:42 "I'm going to cover what both libraries and developers should know about getting from a proprietary ILS to Koha, and some gotchas that always happen along the way." and "This paper introduces a list of 10 migration heuristics designed to provide readers with a variety of strategies and tools for completing successful data migrations." 18:41:53 also they're both workers for vendors 18:42:16 just seems good to keep them some space 18:42:19 ok, moving on 18:42:22 Maybe you do mean 'contradict' in some manner. 18:42:27 Yes, moving on. 18:42:32 #topic Sponsorship 18:42:39 ok, over to you thd! ;) 18:43:12 What do you want to know? But please don't be offended if I don't want to answer in public immediately for commercial reasons. 18:43:13 What inducements have been offered to the highest level of sponsorship? 18:43:32 * Your organisation’s logo in the conference programme 18:43:33 * A paragraph of text in the conference programme 18:43:33 * Your logo on the conference website 18:43:33 * Your logo on a poster at the conference 18:43:36 * The opportunity to place an insert in the conference pack or flyers on seats 18:46:11 Does the logo imply name listed as major sponsor in non-image format? 18:46:36 not quite sure what you mean? 18:47:11 http://koha-community.org/kohacon12/sponsors/ is the website presentation 18:48:13 Does everyone have their names in the form of a logo such that the logos would immediately be understood to those previously unfamiliar with the logos? 18:49:07 I've not checked them all but I can't think of one immediately. Can anyone? 18:49:19 I've not checked them all but I can't think of one immediately where that isn't the case. Can anyone? 18:49:25 I meant 18:50:10 * jcamins cannot. 18:51:12 One thing which I can think of is mentioning the sponsor names in at least the official recordings of the conference presentations. 18:52:10 #idea mentioning the sponsor names in the official recordings of the conference presentations 18:52:29 good idea! 18:52:49 we're pretty sure there will be such recordings, one way or another 18:53:23 thd: any more? 18:53:41 One moment on telephone. 18:54:11 thd: can I ask that we discuss this in ordinary IRC another time? 18:55:23 I'm taking silence as consent, in the circumstances. 18:55:28 One moment. 18:55:41 Phone call over. 18:55:44 you've got 1 minute 18:56:14 How much were the premium sponsorships? 18:56:19 £500 18:56:35 How many have been obtained? 18:56:45 3 18:58:29 As difficult as it may be, I think that you may need to appeal to already existing sponsors to add additional funds by as much as an equal amount to what they had paid already. 18:59:22 ok, noted 18:59:44 I would put the idea out that you would like to encourage that if sufficient additional sponsorship is not forthcoming. 19:00:24 ok, so 1. approach those who haven't yet donated; 2. if still short, approach existing sponsors? 19:01:03 You can at least offer to mention the gratitude of the host to sponsors who doubled or whatever their scheduled sponsorship level to help the conference meet the budget. 19:01:44 Maybe those who double their sponsorship could have a special gold star where their logos are listed. 19:02:12 if we need to 19:02:29 The principle sponsors are also probably the principle financial beneficiaries of the conference activity. 19:02:50 I'm not sure I agree with that. 19:03:16 My statement there was speculative. 19:03:35 ok, noted. Shall we move on to next meeting and close? 19:03:44 +1 19:04:11 #topic Next Meeting 19:04:36 I consider the benefit to be very widely dispersed but my experience from past organising is that very few people are often willing or able to pay enough for a benefit which they do not expect that they need to pay. 19:04:52 #info Next Meeting Wed 16 May 2012 19:00 UTC - slef may be travelling and he is unsure if mle will be back in time, so can someone offer to chair, please? 19:05:12 Is mle still sick? 19:05:13 #endmeeting