19:00:54 #startmeeting Kohacon plan Feb2013 19:00:54 Meeting started Tue Feb 19 19:00:54 2013 UTC. The chair is nancyk. Information about MeetBot at http://wiki.debian.org/MeetBot. 19:00:54 Useful Commands: #action #agreed #help #info #idea #link #topic #startvote. 19:00:54 The meeting name has been set to 'kohacon_plan_feb2013' 19:01:07 #chair nancyk 19:01:07 Current chairs: nancyk 19:01:48 who is with us today? 19:02:04 #info Nicole Engard, ByWater Solutions 19:02:12 #info Joy Nelson ByWater Solutions 19:02:36 John Crockett, Washoe County Library System 19:02:45 #info John Crockett, Washoe County Library System 19:03:31 #info Ed Veal, ByWater Solutions 19:03:44 anybody else? 19:03:50 it's the bywater gang :) 19:04:08 :) 19:04:16 #info Jared Camins-Esakov, C & P Bibliography Services, RM for Koha 3.12 (sort of here only) 19:04:28 Ok let's get started 19:05:06 #topic Overview of proposed schedule and discussion 19:05:38 We have oct 16 - oct 18 as presentations 19:06:04 #info oct 16-18 presentations 19:06:28 #info roadtrip sat oct 19 19:06:55 #info Oct 20-22 Hackfest 19:07:13 anyone have a better or different idea? 19:07:13 Sounds good 19:07:33 That's usually how it goes 19:07:40 roadtrip++ 19:08:03 #info i was thinking last year it was 9-4 19:08:15 You mean time of day? 19:08:18 9am-4pm? 19:08:30 yes 19:08:35 I forget :) 19:08:50 might have been 10am 19:08:51 but that works - I'd say we wait until we get our speaking proposals in to set the times of day 19:08:58 we might not have enough to fill 9-4 or we might have too much 19:10:15 then we talk to each other , and share info 19:10:31 #info Brooke wants to go to UNR to see their Makerspace 19:11:03 maybe we can squeeze that in somehow. It will take logistics 19:11:39 #info Katrin Fischer - sorry for being late 19:11:46 on to next topic 19:12:20 #topic how many we will be expecting 19:12:50 not an easy question :) 19:12:55 i'll be there. 19:12:58 I think we need to know the cost of the hotel for sure 19:13:00 I will try to 19:13:02 All of ByWater will be there 19:13:09 The entire team 19:13:18 #info we are planning on 200 for the first three days and 50 for each hackfest day, too many? 19:13:22 I think people need prices and dates so that they can go to their admin for budgeting approval 19:13:46 I think a programme would help too 19:13:51 or knowing that you will get to speak 19:13:56 for some 19:14:09 true 19:14:15 some places will only pay if you're speaking 19:14:19 I feel like it will probably be bigger than last kohacons... but not sure how much bigger 19:14:44 yes, especially for some countries outside of the US 19:14:53 nancyk will the washoe libraries who all voted be there? 19:14:58 that should give you an idea 19:15:08 #info that's up on the site 19:15:22 #link http://koha-community.org/kohacon13/ 19:15:28 rooms at the Atlantis are $81/night (includes $12 resort fee) + tax 19:15:55 woohoo :) that's affordable :) 19:16:09 yeah very 19:16:37 cheap by norwegian standards :-) 19:16:51 @nengard, most of the Washoe County staff will be attending the Nevada Library Association Annual Conference which will be held concurrently with KohaCon13 at the Atlantis. 19:16:52 John_Crockett: I've exhausted my database of quotes 19:16:54 #info actually some are $69 plus resort fee and tax 19:17:35 right, $69 + $12 resort fee is $81 19:17:53 true, paid more for that room in oslo and got no pool! 19:18:03 hehe 19:18:06 * talljoy gets out her abacus to confirm that math 19:18:07 I forget what the room in Bergen was 19:18:08 #info we will need 125 for the three programming days and I forget for hackfest 19:18:13 but Nevada is known for cheap accomodations 19:18:44 nancyk: can you explain? 19:18:53 it depends on how much tax is whether that is affordable ;) 19:18:56 @John_Crockett wasn't the idea to hold KohaCon and NLA near each other so people could attend both? 19:18:56 nengard: I've exhausted my database of quotes 19:19:03 #info the hotel will provide free meeting space, internet for meetings 10MB up and down all meeting days. 19:19:06 oh ... no @ 19:19:07 stilly me 19:19:10 silly 19:20:13 i can get the tax rate information so we all will know the bottom line 19:20:48 #topic NLA Nevada Library Association 19:21:03 @nengard, absolutely. Koha attendees are most welcome to attend NLA speakers and workshops, however we do charge a registration fee of $20 per day. 19:21:04 John_Crockett: I'll give you the answer as soon as RDA is ready 19:21:33 John_Crockett I meant the other way around - KohaCon is free so NLA folks can come to ours 19:21:34 :) 19:21:59 #info We are sharing some break time .space with NLA on Thursday and Friday 19:22:17 :) 19:22:23 yes, Washoe County staff and NLA attendees will be made aware they are welcome at KohaCon workshops 19:22:38 yes, we definitely want to maximize mingling during breaks 19:22:50 #info we did the sharing to get better room rates. You can also chat with Nevada librarians during the breaks 19:23:31 #topic Further discussion on presentations 19:23:49 I think it would be good to get the call for papers out soon 19:23:55 Yes - you want me to set that up 19:23:57 so people can start planning and the programme is set early 19:23:58 like in previous years? 19:24:29 I wouldn't try to ask for special topics I think - maybe have a wiki page again for suggestions what people wnat to hear and just see what comes in 19:24:36 so um. like in previous years maybe? 19:24:53 #info so far we have newbie tips, panel discussions, for hackfest, virtual servers 19:24:54 I find a form much easier as a program planner to sort through then a wiki page 19:25:03 but we can have a wiki page where people ask for topics they'd like to see 19:25:11 but we had an official form for proposals in previous years 19:25:22 And then that info went on to the wiki once approved 19:25:27 nengard: right, I meant a form to send in your abstract 19:25:35 but maybe a iwki page for people to note what they would like to hear 19:25:36 yup 19:25:41 agreed 19:25:43 sounds great 19:25:54 sorry :) bit tired 19:26:02 #info we are going to get a call for papers ready soon, just wanted any suggestions 19:26:05 I can get that done today and share the link with John for the conference page 19:26:31 nancyk you want to do it? I had volunteered for program planning so I can set it up 19:26:51 I think I still have previous year's templates 19:26:58 and can just change the date and publish :) 19:27:48 quite sure the one from last year I did for slef shoudl be still around in wordpress too 19:27:56 ok nicole, we should talk about getting that out asap 19:28:07 I can do it now 19:28:09 be done today 19:28:18 great 19:28:19 be done in a few minutes actually 19:28:56 ok 19:29:26 #topic plans for a trip somewhere fun on saturday 19:29:57 #info What do you think about arranging for a bus to and from a couple of locations? 19:30:04 #info call for speakers: https://docs.google.com/spreadsheet/viewform?formkey=dHVKNGpPdUJIaGtXR2hJQ2U4S3hXX2c6MA 19:31:35 ok 19:31:50 what kind of locations nancyk 19:31:54 nengard: can you make the fields a bit longer? title is very short :) 19:32:12 I'll try ... it's a google thing 19:32:37 don't think they let you change field sizes 19:33:07 call for programs link added to http://koha-community.org/kohacon/kohacon13/ 19:33:15 #info Lake Tahoe, either a cruise or just messing around, or Virginia City, an historic western town 19:33:23 nengard: the link to registration needs an update :) 19:33:28 already did 19:33:29 refresh 19:33:54 nicole, you are making my head spin 19:34:07 she does that to us all. whirling dervish she is 19:34:18 * nengard takes it as a compliment 19:34:21 as you should 19:34:39 #topic Anything else for now? 19:34:59 nancyk can you post some interesting sites to visit and ask for interest on the wiki? 19:35:20 or did nengard already do that? ;-) 19:35:36 i don't know a darn thing about NV :) so that's all Nancy :) 19:35:41 #info I'll get John C. to do that next week 19:35:55 get to it John_Crockett 19:36:06 I'm on it! 19:36:11 #info We also have phone apps for visiting reno 19:36:56 cool 19:37:08 for firefox os? 19:37:20 oh - phone tips - we needed tips when we went to the UK about how to get our phones to work and where to get sim cards, etc etc 19:37:33 the Reno-Tahoe Visitors Association link that's on the wiki now is most helpful http://www.visitrenotahoe.com/ 19:37:34 that would be nice for those coming from outside of the US 19:38:17 great suggestion, we'll be sure to add that 19:38:59 #info the phone apps are for apple and android 19:39:30 #info So I guess we will wait to see what comes in for programs, and I'll get the room tax info out to the list with links 19:40:07 John_Crockett can you put a blog post on Koha-Community about the conference page and the info on it - and the call for speakers 19:40:14 or do you want me to? 19:40:18 If it hasn't been done or mentioned yet, someone should announce the call for speakers. 19:40:23 yes please 19:40:29 Oh, and nengard said that while I was waiting for my keylag to catch up. 19:40:35 hehe 19:41:22 #topic next meeting March 19, same time or another time? 19:41:46 are you tired of meeting at 19UTC? 19:41:57 @nengard, will do 19:41:58 John_Crockett: I've exhausted my database of quotes 19:41:59 it's a good time for europe - early evening 19:42:14 probably bad for india? 19:42:15 the time works for me 19:42:28 but it does seem like we're a small group today 19:42:51 #info ok March 19 19 UTC for our next meeting 19:43:24 isnt europe travelling to france at that time? 19:43:27 #info I'll be contacting the screeners soon 19:43:30 I will not be able to attend (just an fyi) 19:43:37 anything else? 19:43:38 rumour has it anything else is a guess 19:43:45 hehe 19:43:51 Nothing else I can think about 19:43:52 nice 19:43:52 drojf: true, but not all europe :) 19:44:26 ok that's it for now, lots of info to come. 19:44:39 #endmeeting